RESIDENCE HALL POLICIES
Table of Contents
Additional Roomates
Alcohol [Beverages and Containers]
Appliances
Behavioral Contracts [See Disciplinary Action]
Bicycle Information
Blue Slips [See Disciplinary Action]
Breaks/Vacation Periods
Candles/lncense/Open Flame
Checking Out
Computer Labs
Conduct [See General Conduct]
Contract [See Residence Hall Contract]
Controlled Access
Controlled Substances
Cooperation with Staff
Damages
Decorations
[See Holiday Decorations and Lights]
Deluxe Creates
Disciplinary Action
Discrimination and Harrasment Policy
Drugs [See Other Drugs]
Elevators
Escorting Guests Policy
Evacuation [Fire]
Expectations [Residence Hall Expectations]
Extension Cords/Multiple Outlets
Exiting Halls [Checking Out]
Fire [ Prevention Equipment, and Evacuation]
Fireworks
FLASHNET [Cable Television Service]
Food Service/ Flash Card
Food Service Property
Furnishings
Gambling/Raffles
Guests [See Visitation, Guest Hours]
Hall Change [See Room and Hall Changes]
Harrassment
[Hazing, Sexual Assault, and Harrasment]
Hazing
[Hazing, Sexual Assault, and Harrasment]
Holiday Lights and Decorations
Homestyle Guidelines
Incense/Open Flame/Candles
Joint Responsibility
Keys
Loft Construction Guidelines
Mail
Microwaves [Appliances]
Needles and Syringes
Noise Policy [Quiet, Courtesy Hours]
Non Occupancy of Assigned Space
Official Checkout
Open Flame/Incense/CandIes
Opposite Gender Restrooms
Other Drugs
Painting your Room
Personal Property
Pet Policy
Refrigerators [See Appliances]
Removal of Screens
Residence Hall Contract
Residence Hall Expectations
Roofs
Room Assignments
Room Capacity
Room Change [See Room and Hall Changes]
Room Consolidation
Room Entry and Room Search
Roomate BiIl of Rights
Sales and Solicitations
Sexual Assault
Sexual Harrassment
Sound Equipment
Staff [See Residence Hall Staff]
Smoke Detectors
Smoking [Smoking in the Residence Halls]
Telephones
Telephone Harrasment
Terms and Abbreviations [See Hall Lingo]
Theft Policy
Vacant Room Policy
Visitation [See Guest Hours]
Walls
Weapons
White Slip [See Disciplinary Action]
Windows
Work Orders
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The Department of Residence Services Commitment to Diversity
Kent State University affirmatively encourages diversity by providing opportunities
to all students The Department of Residence Services supports this commitment
and recognizes the benefits which are derived from the inclusion of diversity
in our residence halls. Residence Services actively encourages participation
by members of underrepresented groups based on ethnicity, age, gender religious
preference equal orientation disability or identification as a veteran in all
our programs and activities.
Residence Hall Expectations
As a resident student your personal development will depend upon your ability
to live harmoniously with students whose background, up to this point may be
decidedly different from yours This is a unique developmental opportunity tlat
will prepare you for the years ahead. Residence Services believes that any remarks or actions, verbal or written, direct or by
innuendo, initiated or in retaliation, that are designed to discredit any person
because of his or her race skin color religion gender, sexual orientation, national
origin age physically challenged or status as a disabled or Vietnam era veteran
are unacceptable and will not be tolerated. This statement is made to serve notice and clearly define the parameters
expected of you as a Kent State University residence hall student.
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General Conduct
The Department of Residence Services does not condone activities that could cause
damage to property or harm to an individual or group of individuals. Therefore,
engaging in such activities (pranks general horseplay, playing sports inside,
roller blading, skateboarding, cycling, etc) will not be tolerated.
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Hall Lingo
AC/AD: The area coordinator or assistant director oversees the day-to day operations
of residence hall areas.
Area Desk: Each part of campus is divided into geographic areas utilizing an
area desk. Its main function is to provide information lock out temporary keys
(free of clarge) etc. on a twenty-four-hour basis.
Blue Slips: Written warnings issued each time a residence hall policy has been
violated.
GA: The graduate assistant is a graduate student currently pursuing a degree
while maintaining responsibility within the hall. The GA assists the RD with
daily operations of the hall and Hall Council Government Graduate assistants
are placed in larger halls
Host: The host is the resident of the residence hall in which the guest is visiting
Living Corridor: These are the floors and lounge areas where students live and
where the guest hours apply. Designated areas as determined by the residence
hall staff, on the first floor of most residence halls are not covered by the
guest hours policy.
Nonresident Guest: Any person that does not live in that particular hall.
RA: The resident assistant is an undergraduate student selected and trained
on the basis of his/her experience, leadership human relation skills, and willingness
to help. They assist all students in developing and accepting responsibility
for their own decisions. They are prepared to assist you with all concerns (personal,
social, academic, and environmental). It is important that you become acquainted
with the entire residence hall staff.
RCR: The room condition report is a docunment your RA completes prior to your
arrival on campus that explains in detail the condition of your room. Your RA
will approach you early in the semester requesting you to review the document
for accurracy suggest any additions and sign it.
RD: The resident director is a full time professional responsible for your educational
development and serves as the supervisor to the resident assistants in a hall.
Resident Guest: A resident who is visiting another persons room within the hall.
Security Aides: Students who patrol the halls to ensure safety and security
They offer nightly escorts to anywhere on campus.
White Slips: After a student has accunmulated a number of blue slips or has
violated a nore severe policy, for example using fireworks a student can be referred
to Judicial Affairs for further disciplinary action Receiving a white slip is
considered a very serious situation and should not be taken lightly.
Work Drders : This is a form that you can request at the area desk that allows
the maintenance staff to enter your room and make necessary repairs For example,
if your closet door comes off the track you would place a work order at the desk
and it will be repaired
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Residence Hall Staff
The purpose of the University.s Residence Services programs is the creation of
an environment that is compatible with and supportive of the student.s personal, social and academic development.
The overall campus residence hall staff consists of: the director of Student
and Staff Development two assistant directors, two area coordinators, seventeen
resident directors nine graduate assistants and l5O resident assistants.
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Roommate Bill of Rights
The following Roommate Bill of Rights is a reminder to each resident of
his/her responsibility to his/her roommate. Your enjoyment of life in a residence
hall will depend to a large extent, on the thounghtful consideration that you
demonstrate for each other.
Basic rights of a roommate include:
1 The right to read and study free from undue interference in one.s room Unreasonable
noise and other distractions inhibit the exercise of this right.
2 The right to sleep without undue disturbance from noise, guest of roommate(s)
etc.
3 The right to expect that a roommate will respect one's personal belongings.
4 The right to a clean environment in which to live.
5 The right to free access to ones room and facilities without pressure from
the roommate(s).
6 The right to privacy whenever possible.
7 The right to host guests with the expectation that guests are to respect the
rights of all roommate(s) and other hall residents. You are responsible for the
behavior of your guests while they are in the halls visiting.
8 The right to address grievances Your resident assistant is available for assistance
with resources in handling grievances.
9 The right to be free from fear of intimidation physical and/or emotional harm.
l0 The right to expect reasonable cooperation and the use of room shared appliances
(telephone University furniture, etc )
REMEMBER: To be a mature adult is to accept responsibility
for the welfare of yourself and others. Only you can assure
that you and your roommate(s) enjoy these rights.
It is incunmbent upon all students to be familiar with the policies and regulations of Kent State University and their impact
withinn the residence halls Ignorance of University and residence hall policy cannot be accepted as an excuse and students are expected to read this booklet If you have any
questions about these policies, please contact a residence
hall staff member, who will be happy to assist you, Youn may
be held accountable for actions that are either intentional or
negligent, for something you have done, or something you
have fanled to do In order to be a responsible community
member one must understand the impact of his/her actions,
and not just the intent.
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Hazing
Kent State University stundents as individuals or members of registered student
organizations are expressly prohibited from engaging in hazing "Hazing" is defined
as committing any act or coercing another, including the victim, to commit any
act of initiation individually or with any student or other organization that
causes or creates a substantial risk of causing mental or physical harm to any
person Groups and organizations, as
well as individuals, can be held responsible for any act of hazing Incidents
should be reported to the University police and the Office of Campus Life
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Sexual Assault
Sexual assault can be committed by strangers, however, the majority of the time
it is committed by someone the victim knows. A student accused of sexual assault
faces possible criminal, civil, and administrative action. A student convicted
of a sexual assaunlt may also be dismissed from the University, Victims are enncouraged
to contact the University police as soon as possible.
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Sexual Harrassment
Sexual harassment is unwelcome sexual advances or requests for sexual favors
by someone who uses, threatens to use, or creates an intimidating environment,
or implies that submission to or rejection of such conduct will have an impact
upon employment or academic decisions affecting the victim. This should be reported
to the Office of Affirmative Action, ext. 2038.
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Telephone Harassment
Telephone harassment is considered repeated unwanted verbal telephone communication.
Harassment over the telephone is considered a first degree misdemeanor under
the Ohio Revised Code, Section 2917.21, and will not be tolerated within the
University community. If the victim requests the caller to stop all telephone
communication and this does not occur, the victim is first encouraged to: (prior
to contacting the Kent State University police department) (1) keep a telephone
log with all times, days, and lengths of calls you have received and (2) after
a continuous pattern of calls has occurred within five to eight days you should
contact the University police.
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Food Service/Flash Card
1. The Flash Card is similar to a credit card, but much simpler. It is a prepaid
purchase plan that works like a credit card in reverse. At the beginning of each
semester, you make a deposit into your account. Whenever you buy a meal, just
Flash your card to the cashier, and the money is automatically deducted from
your account. All freshmen and sophomores who live on campus are required to
be on the Flash Card meal plan. When a semester ends, the balance of the account
is carried over to the next semester, so your money is always there. The Flash
Card can be used at eleven Food Services locations, in Tri Eastway Center, Stewart,
Prentice, and the Student Center.
2. The Gold Plan is a prepaid purchase plan. It also works like a credit card
in reverse. You make an initial deposit to your account, and charges are deducted
as you make purchases. You can buy books and merchandise at the Bookstore, or
snacks at the candy counter in the Student Center and Michael Schwartz Center
Food Bar. You can enjoy the Ice Arena and/ or Golf Course, bowling at Eastway
Recreation Center, play pool in the Student Center Gameroom, make copies or signs
at the Sign Shop, buy permits or pay fines at Parking Services, or purchase food
from the participating Food Court vendors in the Student Center Hub.
3. The student understands and agrees that in no way shall the amount charged
exceed the balance remaining in the student debit account.
4. The student understands that the debit account is to be used by him/herself,
and is nontransferable. The card will be confiscated if found being used by an
unauthorized individual.
5. UFS reserves the right to close some or all of its Food Service facilities
as it deems appropriate. Hours of operation and location of any Food Service
facility are subject to change.
6. Each student is responsible for safeguarding his/her debit card (FIash Card).
Should a card become lost, either accidentally or by theft, Kent State University
and UFS assumes no responsibility for legitimate withdrawals from the student's
account prior to the account holder notifying the UFS office. The account holder
must notify UFS of the loss by filling out a lost card form. This form can be
filled out at any Food Service facility. The date and time on a lost card form
that is signed by a UFS manager will be the date and time that UFS takes responsibility
for the student's debit account. Upon proper notification of the lost card, UFS
will electronically deactivate the lost card, thereby preventing its future use.
7. Lost or damaged cards will be replaced by UFS upon written request by the
student account holder These replacements wm be made in accordance with the current
policies regarding card replacements and the student will have to pay an appropriate
fee Replacement card fee schedule is 1st $5, 2nd $10, 3rd $15 4th and above
$20
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Loss of Roomate(s)/Deluxe Creates/Room Consolidation
When vacancies occur in rooms during the course off the academic year the remaining
resident(s) will be given the option of moving to another room or paying for
the room type created by the reduced occupancy
For example, two students begin the semester by living in a double rooms Four
weeks after the beginning of the semester one roommate withdraws from the University
(or changes room or hall) and moves out of the room The remaining student has
an option to:
1. Request the room type be changed to a "deluxe" accommodation. Choosing the
will ensure against an additional roommate(s) being assigned to the room for
the balance of the academic year or being moved to another rooms where there
is a vacancy An increase in your room fee will be made on a weekly prorated basis
for the balance of the semester and YOU will be sent a statement indicating the
appropriate balance due Payment will be required approximate!y one week following
receipt of the statement. A deluxe accommodation Is only granted for the remaining
part of the academic year.
2. Move to another room or secure another roommate If a remaining student does
not wish to have a deluxe accommodation, that student must move to another room
where there is a vacancy or secure another roommate who is also in the process
of consolidation. If remaining student does not want a deluxe accommoda and
will not accept an assignment with a roommate, the Oepartment of Residence Services
reserves the right to change the room to a deluxe accommodation and charge the
student accordingly.
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Nonoccupancy of Assigned Space
Assigned space not occupied by the fifth day of the semester may be reassigned
to another resident unless written notification of the delay in occupying the
space has been received by the Department of Residence Services prior to the
first day of classes. Nonoccupancy of assigned space does not terminate the residence
hall contract, and the appropriate charges under the contract will continue.
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Additional Roommates
The possibility exists that a new student will be assigned to a vacant space(s)
in your room during the academic year. Be sure that adequate and clearly visible
space has been made for him/her (e.g., bed, desk, closets, dresser, drawers,
etc.).
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Official Check-Out
A student must officially check out of his/her assigned space within fortyeight
hours after being granted an official withdrawal (exit) or a contract release,
or being deregistered by the University, or when requested to do so by an official
of the Department of Residence Services. Students on the Food Plan should turn
in their Flash Card to the Flash Card office in Eastway Center before checking
out of the residence halls. No refund requests shall be initiated and forwarded
to the Bursar's Office for processing until the official check out/room condition
reports have been received by the Department of Residence Services. A $25 charge
will be made to a resident not officially checking out of his/her assigned space.
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Residence Hall Contract
There is a contractual obligation for room and food plan (if applicable) charges
for the entire academic Year or until released in writing by the Department of
Residence Services. This contract may be terminated at the discretion of the
director of Residence Services. See the "Cancellation of Contract and Termination
of Contract by the University" sections of your contract for further information
Copies of the Residence Hall Contract may be obtained from the Department of
Residence Services.
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Room and Hall Changes
In the event a student changes his/her room or hall assignment or both, resulting
in an alteration of room rates, the contract will be assumed to be amended and
the appropriate refund or billing will be made Assignments to "deluxe accommodations" are
subject to the availability of sufficient residence hall space.
Room and hall changes will occur the third week of classes fall and spring semesters
and during the end of fall semester if current vacant spaces exist.
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Room Assignments
The University reserves the right to make and/or change room assignments and
space allocations Only students officially assigned to space bye the Department
of Residence Services shall occupy that space. No sub!easing is allowed.
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Vacant Room Policy
If a room becomes completely vacant for any reason that room will be considered
to be closed and unavailable for room change purposes.
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Alcoholic Beverages and Containers
Administrative Policy regarding alcoholic beverages and alcoholic beverage containers
reflects Ohio state law University policy and further limitations on the time,
place, and manner of use and possession as determined by the vice president and
dean for Enrollment Management and Student Life, or his/her designee. The following
policies apply on the Kent Campus of the University and in the residence hall
facilities of Kent State University.
1. Alcoholic beverages and alcoholic beverage containers (e.g., bottles, cans,
"beer bongs," kegs, etc.) are not permitted in halls which house predominantly
underclass students regardless of the resident's or visitor's age. This policy
applies to decorative containers and collections as well. Alcohol is only permitted
by persons of legal drinking age in the following halls: Korb, Johnson, Leebrick,
Beall, McDowell, Van Campen, and Manchester. Beer containers may not exceed sixteen
ounces and wine or other alcoholic beverage containers may not exceed two litres
in those buildings in which alcohol is permitted.
2. Possession or consumption of alcoholic beverages or alcoholic beverage containers
that is illegal or in violation of the residence hall policy and/or disorderly
conduct due to inebriation are violations that will result in disciplinary action.
Any individual involved with the sale or consignment of alcoholic beverages to
minors is engaged in illegal activity and appropriate disciplinary action will
be taken. Alcohol or alcoholic beverage containers determined to be in violation
of state law or University policy will be appropriately disposed of at staff
request. Failure to comply may result in additional disciplinary charges as well
as confiscation and disposal of the alcohol or container by staff.
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Controlled Access
Security for residence hall students and their property is supported by having
controlled access to all residence halls. Residents are able to enter their residence
hall building or corridor by using an entrance key. The residential areas are
secured twentyfour hours a day, seven days a week to allow only residents of
a facility, their escorted guests, and authorized personnel to enter. To ensure
security, residence hall keys may not be duplicated, transferred, or given to
any other individual. This means that if someone forgot something in your room
you cannot merely offer your keys and allow them access to the entire building.
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Cooperation with Staff
It is expected that students and their guests will cooperate with staff at all
times. Failure to comply with a reasonable request of staff in the performance
of their duties will be considered a violation of residence hall policy and may
result in disciplinary action. Also, falsification or misrepresentation of self
or other information or refusal to provide that information to residence hall
staff is a violation of residence hall policy. Any attempt to inhibit or interfere
with staff members in the performance of their duties also will be considered
a violation of residence hall policy.
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Drugs
The illegal possession, sale, or use of any drugs (including barbiturates, hallucinogens,
marijuana, prescriptions, etc.) or contribution to such use by others is in strict
violation of University rules and state and federal laws and will not be permitted.
Automatic Sanctions:
1. In first offense cases involving possession or use (by individual responsibility,
joint responsibility, or host liability) of a controlled substance or drug paraphernalia,
an automatic, minimum one year Strict Disciplinary Probation shall be imposed.
Additionally, an automatic one hundred dollar ($100) monetary penalty shall be
assessed.
2. In second offense cases involving possession or use (by individual responsibility,
joint responsibility, or host liability) of a controlled substance or drug paraphernalia,
an automatic minimum one semester Disciplinary Suspension shall be imposed. Additionally,
an automatic one hundred ($100) monetary penalty shall be assessed.
3. In cases involving trafficking of a controlled substance, an automatic, minimum
one year Disciplinary Suspension will be imposed. Additionally, an automatic
one hundred dollar ($100) monetary penalty shall be assessed.
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Escort Policy
Nonresident guests (including family members) must be escorted by a host at all
times. Residents may find it helpful to explain this policy to friends and family
prior to their arrival on campus. Residents may not leave their guest unattended
in their room while away for an extended period of time (i.e., to attend class,
to go to the cafeteria, etc.). However, residents may leave their guest unattended
in the room for a short period of time (five to ten minutes) as long as the resident
is in the building or immediate area and the roommate(s) of the resident hosting
the guest do not object.
NOTE : Stairwells, lobbies, and elevators within the residence hall are subject
to the escort policy.
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Gambling/Raffles
Any form of gambling is prohibited in University residence halls. Gambling is
a direct violation of state law.
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Joint Responsibility
Individuals who are present in their own or any other residence hall room or
area where University policies are being violated are subject to the same disciplinary
action as the host of that room.
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Noise Policy
Quiet Floors
The Department of Residence Services has established particular floors with increased
quiet hours. During the academic year, the following quiet floors will be provided
in order to further enhance an atmosphere conducive to study and pursuing other
quiet activities. Quiet hours are in effect twenty hours a day in the following
locations:
Allyn 1st floor Beall 6th, 7th, 8th floors
Clark 1st floor Dunbar 3rd floor
Engleman 3rd floor Fletcher 4th floor
Johnson entire hall Koonce 1st floor
Korb hall Lake 4th floor
Leebrick entire hall McDowell 3rd, 5th, 8th floors
Olson 4th floor Verder 4th floor
Wright 1st floor
Any persons disrupting the environment on a quiet floor will be subject to disciplinary
action, which may include removal from the floor to another accommodation on
campus, and/or subject to review by the University Conduct Board.
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Quiet Hours
Quiet hours exist within each residence hall (unless designated as a twenty quiet
floor) as follows:
1. Weekdays 8:00 PM. - 10:00 A.M. (Sunday through Thursday)
2.Weekends 2:00 A.M. 10:00 A.M. (Friday and Saturday nights)
3. Exam week, twenty quiet hours go into effect at 8:00 PM. on Friday preceding
the exam week and remain in effect until the close of the semester.
4. On long vacation weekends (i.e., a Monday holiday), weekend quiet hours will
be in effect.
5. Weekday quiet hours do not change for midweek holidays or during break housing
periods.
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Courtesy Hours
Courtesy hours are in effect at all times. Courtesy hours can be defined as conditions
under which noise will not be disruptive or disturbing to either students or
staff.
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Pet Policy
Due to the maintenance and sanitation problems that pets create, we have determined
that residence halls are not conducive to humane pet care. Thus, no pets, except
fish, are permitted in your room or the public areas of the halls. (This policy
includes the pets of guests.) Fish tank capacities may not exceed 30 gallons
per room.
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Sound Equipment
The use of sound equipment such as stereos, radios, TVs, tape decks, etc., must
not infringe upon the rights of others. We strongly encourage the use of headphones.
The use of sound equipment in which the volume exceeds acceptable levels can
result in disciplinary action. The student may be required to remove the equipment
from the residence hall.
NOTE: Sound equipment is for the benefit of the residents/guests in the residence
hall room and may not be directed and/or played out of a residence hall window.
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University Food Service Property
Cafeteria utensils and dishes are not to be brought into the residence halls,
unless they have been designed to be disposable and intended for "to go" service.
Unauthorized removal of University property and supplies is considered to be
in violation of University policy.
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Visitation (Guest Hours)
In all halls, twenty visitation is permitted among residents of a building and
any guests of the host's gender. Visitation privileges for opposite gender guests
are:
Restricted:
Sunday through Thursday, 10 A.M. midnight
Friday and Saturday, 10 A.M. 2 A.M.
(Stewart, McSweeney, and Metcalf)
Restricted for Fall/Spring Weekend:
Fall semester:
Sunday through Thursday, 10 A.M. midnight
Friday and Saturday 10 A.M. 2 A.M.
Spring semester:
Monday through Thursday, 10 A.M. midnight
Friday 10 A.M. through Sunday midnight
(Harbourt, Heer, Apple, Altmann, Humphrey, Musselman,
Munzenmayer, Clark, Allyn,and Terrace)
Weekend:
Monday through Thursday, 10 A.M. midnight
Friday 10 A.M. through Sunday midnight
(Koonce, Wright, Lake, 01son, Prentice, Dunbar, and
Engleman)
Open:
Twenty hours/day but guests may stay overnight no more than three consecutive
nights. (Beall, McDowell, Leebrick, Van Campen, Johnson, Verder, Fletcher, Manchester,
and Korb)
Guests must be escorted at all times. Nonresident guests are not permitted on
opposite gender floors/wings after visitation hours.
Residence Services staff reserves the right to require a guest to leave the floor/building
when the guest(s) and/or host(s) is disruptive.
Visitation hours apply to the entire residence hall unless differently designated
by hall staff. By majority vote of the students in the hall, residents may limit
the hours that guests are permitted in the hall. Resident directors, in conjunction
with their area coordinator, may impose limited visitation privileges to an individual,
room, wing, floor, or hall as a disciplinary action.
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Extension Cords/Multiple Outlets
Use of single extension cords will be limited to no less than 14 wire weight
UL approved cords, connected directly to one appliance at a time. The only acceptable
multiple outlet is a UL approved, fused power strip.
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Fire Prevention
All residence halls have a fire alarm warning system to alert the occupants of
fire. All fire alarm systems are tested and maintained monthly.
Any person intentionally causing a false alarm, initiating or circulating a report
or warning of an alleged or impending fire, explosion, crime, or other catastrophe,
knowing that such a report or warning is false, is guilty of Inducing Panic (Section
2917.31 of the OHIO REVISED CODE). Inducing Panic is a misdemeanor of the first
degree and is punishable up to $1,000 fine and six months in jail. Causing a
false alarm, whether with knowledge or by negligent behavior may result in disciplinary
action.
If causing a fire alarm results in physical harm to any person, the violator
is guilty of a felony of the fourth degree, which is punishable up to a $2,500
fine and five years in jail.
Students may not leave food cooking unattended in any area of the residence halls
or leave unattended any heat generating device such as irons. Unattended cooking,
etc. could be considered negligent behavior and may result in disciplinary action.
Fire
You will find emergency instructions, in case of a fire, posted in your room.
State law as well as residence hall policy requires that all students leave the
building, including their rooms and/or public areas, when a fire alarm is sounded.
Because of the combustible nature of the following materials, they may not be
stored in the residence halls: oxygen tanks (except when permission is granted
for medical reasons), flammable liquids (e.g., gasoline, lighter fluid, charcoal,
etc.).
Fire Equipment
Fire extinguishers are placed in all buildings at strategic locations for extinguishing
small fires. Do not tamper with or misuse fire extinguishers or other fire extinguishing
equipment. It is illegal to use this equipment for other than fire purposes.
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Fire Evacuation
When the fire alarm sounds, staff will make every reasonable attempt to assist
in the evacuation of everyone from the building. DO NOT PANIC. Immediately exit
your room, close and lock the door, and proceed in an orderly evacuation via
the stairs and nearest exits. Do NOT use the elevators. Gather away from the
building at the predetermined meeting area.
After exiting the building, no one should reenter the building for any reason
until an authorizing agency (Police or Fire Department) has given the all clear.
All buildings must be evacuated any time an alarm is sounded. Failure to do so
will result in disciplinary action. This procedure should be followed every time
the fire alarm is activated.
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Fireworks
The possession and/or use of fireworks is expressly prohibited in the residence
halls. Disciplinary action may result in dismissal from the University.
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Holiday Decorations and Lights
1. No more than two strings (thirty lights per string) of miniature lights may
be used in student rooms or windows. All lights must be UL approved and in good
condition. The correct multiple extension cord should be used to prevent circuit
overload.
2. Decorations displayed in public areas must be approved by the resident director.
3. No live trees are permitted in student rooms.
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Needles and Syringes
The Department of Residence Services is committed to maintaining an environment
that is conducive to the health, safety, and welfare of all students. Therefore,
it becomes necessary to adopt the following policy relative to hypodermic needles
and syringes.
1. Hypodermic needles should be deposited in a special waste disposal container
available from the University Health Center.
2. When full, the special waste container should be returned to the Health Center
for a new one.
3. Under no circumstances should hypodermic needles or syringes be placed in
University refuse containers.
Student should contact their resident director or University Health Center if
they have additional questions.
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Open/ Flame/Incense/Candles
Candle burning or any other open devices are not permitted in resi hall rooms.
The burning of incense is prohibited in the residence halls.
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Room Capacity
For reasons of health, safety (in the event of a fire evacuation), and other
environmental concerns, the maximum number of persons allowed in residence hall
rooms at any one time is as follows:
SINGLE - Four people
DELUXE SINGLE, DOUBLE, TRIPLE Eight people
QUAD/DELUXE DOUBLE Fifteen people
BEALL/MCDOWELL FOUR AND TWO SUITES- Fifteen people
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Smoke Dectectors
Independent battery smoke detectors have been installed in the sleeping rooms
of each residence hall. These smoke detectors provide additional warning and
detection of smoke and/or fire to the already existing fire alarm system.
The smoke detectors require no maintenance by the resident student, and are designed
to operate on one battery for a period of one year. To check to see if the smoke
detector is operating, simply monitor the red indicator light, which will blink
once each minute or two. However, in the event a battery is defective and loses
power, the detector horn will sound once each minute and may become continuous
until the battery is removed. The resident may have the battery replaced by completing
a work order at the area desk.
NOTE: Smoke detector batteries will only be replaced with the exchange of the
existing battery.
Tampering with or removal of a smoke detector or its battery, except for repair,
may result in disciplinary action. The resident(s) of the room shall be responsible
for keeping the smoke detector working at all times and for any damage to or
loss of the smoke detector.
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Theft of Property
Theft, tampering, or misuse of personal or University property will result in
disciplinary action.
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Weapons
The possession of any weapons, explosive devices, or firearms is expressly prohibited
in the residence halls.
NOTE: The Department of Residence Services reserves the right to remove from
a person's room items which are illegal or create a substantial risk or harm to
person's and/or prop (i.e., weapons, fireworks, drugs, etc.).
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Appliances
Appliances are defined as any electrical device whose primary purpose is
to cook, prepare, or preserve food, or to generate heat.
The appliances which are permitted in the residence halls include:
Food Preparation
_Automatic, pop toaster
_Crock Pot
_Blender
_Food processor
_Portable or stand mixer
_Automatic coffee maker (with fully enclosed heating element)
_Hot Pot (with fully enclosed heating element and automatic shut
_Corn popper (with fully enclosed heating element and automatic shut
Food Preservation
_Refrigerator (maximum of 5 cubic feet)
Heat Generating
Appliances
_Clothes iron (w/temperature settings)
_Curling iron
_Tropical fish aquarium heater
_Hair dryer
_Hair rollers
_Heating pad (w/temperature settings)
_Electric blanket (w/temperature settings)
All other food preparation/preservation and heat appliances (which are not listed
above), including toaster ovens, are not permitted in any area of the residence
halls.
MICROWAVE OVENS AND TOASTER OVENS ARE NOT PERMITTED IN STUDENT ROOMS.
Micro type refrigerator/freezer/microwave ovens are permitted in student rooms
because of their patented circuitry that automatically shuts off power to the
refrigerator/freezer whenever the microwave is turned on. Microwave ovens are
accessible in the hall and approved for general community use in designated areas.
NOTE: Please refer to the section on the use of extension cords.
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Damages
All residents of a room will be held responsible for any damage, loss, custodial,
or maintenance work to that room or its furnishings. Each room is furnished according
to the room capacity and no inventory changes will be permitted unless authorized
by the Department of Residence Services. Each student will be given the opportunity
to evaluate the condition of his/her room upon moving into and out of the room.
Damage charges will be based upon the official Room Condition Report (see Hall
Lingo for explanation) AND a more thorough assessment of the room after all residents
have moved out. If a student fails to have the room checked, she/he will be held
accountable for any preexisting damage and charged accordingly. Damage caused
by the use of darts may result in charges for the complete replacement or restoration
of the damaged structure.
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Damages to Community Area
While custodial and maintenance services are provided, residents share responsibility
for the general maintenance and upkeep of their community living environment.
The community living environment includes the student's room, living area corridors,
restrooms, public areas, and the exterior facilities. Residents are responsible
for the behavior and actions of their guests.
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Furnishings
University furnishings are provided in student rooms and other residential areas.
Furnishings are not to be removed from their intended/assigned location or removed
from campus. Furniture no longer needed as a result of homestyling (lofts) must
remain in the student's room, unless otherwise authorized by the Department of
Residence Services. Water beds are not permitted.
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Homestyle Guidelines
The Homestyle Program has been designed to give students the chance to create
an atmosphere in their rooms that is uniquely their own and includes a wide range
of decorating ideas. Some of the most common room alterations include painting
the room, the addition of special graphics, and loft construction. Homestyling
does not include window coverings, however, and the window coverings provided
by the University must remain in place.
These procedures are to be followed when you want to complete a Homestyle project:
1. Present the idea, including sketches or plans, to the resident director of
your building.
2 For many routine projects, the resident diector will grant approval or suggest
modificatons for approvaL
3 If the project is more complex, the residents direct or will refer it to the
area coordinator All public areas fall n this classification, including lobby
areas, lounges, hallway, etc.
4 One of three recommendations will be made for each
project:
a) The project is not acceptable Recommendations for improvement might be made
to the students) submitting it
b.) The project is not acceptable to the majority of stu Therefore, the room
would have to be returned to its prior condition when occupancy changes.
c.) The project is acceptable and probably would be to most students. Therefore,
the room would not have to be altered when the occupancy changes.
5. All homestyle projects and plans must be approved by the resident director,
or area coordinator as appropriate, through an official Homestyle Project Approval
form, prior to the beginning of the project.
6. Hallways may be homestyled every third year. Residents of the wing/floor,
under leadership from their RA, must vote on a theme and receive approval to
homestyle from their resident director. There needs to be a strong commitment
from every wing/floor member in order for a hallway to be homestyled. All drawings
must be approved by the area coordinator prior to the beginning of painting.
Students are encouraged to create their own original artwork instead of seeking
written permission to reproduce copyrighted artwork, which could take months.
7. The outside of your door may not be painted. The room number on the outside
of the door should not be covered with tape or posters.
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Loft Construction Guidelines
Loft construction guidelines are provided for the protection and safety of room
occupants and other residents of the hall. In these guidelines, the "loft" shall
cover built constructions such as platforms, wall units, bed lofts, etc.
1. Residents of the room are responsible for any damage to University property
caused by the construction, installation, use, or removal of a loft.
2. Lofts must not rest on any University furniture.
3. The top surface of the loft (including the mattress) is to be a minimum of
thirty (30") inches from the ceiling.
4. No loft shall obstruct the window. The window must be operable and usable.
Lofts cannot be parallel and adjacent to large picture windows.
5. A loft must not cover or restrict access to the heater or vent. Electrical
sockets must be readily accessible. If the room has an access door (e.g., to
a pipe space), the access door must remain easily accessible.
6. No lofts shall obstruct the doors at any time. The doors must be operable
at all times and must be usable as a means of exit or entry to the room.
7. All lofts must be free standing and be able to be disassembled. Nuts and bolts
must be used rather than nails. Construction lumber must be of study proportions.
8. There should not be any wobble in the loft. The design is the student's choice;
however, the amount of wobble will depend on the design chosen. Most wobble can
be eliminated by "wedging" to the wall. Wedges cannot be in so tight as to crush
wall plaster. Rubber cushion wedges are recommended.
9. All University property used in construction of the loft, including wedge springs,
mattresses, etc., must remain in the room.
10. Loft structures may not be enclosed. Therefore, materials such as wallboard,
paneling, plywood, etc. may not be used to enclose a loft.
11. It is recommended that materials used in the construction of lofts be sealed
with a fire resistant stain or varnish.
12. Lumber used in the construction of lofts should not exceed the following
dimensions; corner posts (4"x4"), all other lumber used in framing (2"x6").
13. A Loft Registration Form must be completed and submitted, with a sketch of
the loft, to the resident director prior to loft construction.
14. All lofts must be removed from the residence hall at the end of spring semester,
two weeks prior to exam week.
15. Lofts must be reapproved by everyone in the room whenever a change of occupancy
occurs. If a new roommate does not feel comfortable with a preexisting loft,
arrangements must be made to provide a regular University bed.
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Painting Your Room
If you wish to paint your room one color because the walls are in questionable
condition due to previous occupants, see your resident director about the possibility
of obtaining paint from Residence Services.
You must agree to pre and postmaintenance inspections of the room being painted.
After receiving approval to paint from the resident director, you must bring
the completed Paint Request Form to the Department of Residence Services' Physical
Facilities Office, McSweeney Hall, to receive the paint. Students may paint their
rooms even if not in need; however, the cost of paint is at their own expense
and requires approval from the resident director. Paint purchased should be a
water latex enamel and should be of high quality.
Prior to painting, the furniture and floor should be covered with drop cloths
and windows and woodwork should be masked. The outside of your door may not be
painted. NOTE: If you choose to paint your room you may be required to return
it to its original condition at your expense.
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Personal Property
The University and Department of Residence Services will not be responsible for
any loss of or damage to the personal property of the student from any cause,
nor will the University and the Department of Residence Services assume responsibility
for any injury or damages, personal or property, while the student is a resident.
Students should double check that all personal property has been removed from
their room and adjacent areas (e.g., bike racks) when checking out of the residence
hall. Any personal property left behind will be disposed of by the Department
of Residence Services. You are strongly encouraged to consider carrying some
form of personal insurance if your family's policy does not cover your property
while it is located at the University.
You are responsible for the security of your room. You are encouraged to keep
your door locked at all times, engrave items (engravers are available at the
Area Desks) with your ID number, keep track of food cards, etc.
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Removal of Screens
The removal of window screens is strictly prohibited.
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Room Entry and Room Search Policy
1. The guidelines outlined for entry and search at the University are intended
for internal protection and con however, nothing herein can limit the ability
of a bona fide law enforcement or judicial agency from seek and obtaining legal
search warrants for use on the University campus.
2. Definitions.
a.) "Room entry" is to be defined as entrance to a student's room to fulfill the
duties of authorized personnel.
b.) "Room search" is to be defined as a formal seeking out of evidence to reflect
reasonable cause to believe that one of the conditions for room search has been
violated.
3. Conditions for Room Entry.
a.) A student's room may be entered to ensure maintenance and general repair within
the student's living area, in cases of emergency, and for periodic health inspections.
b.) There is a possibility that noise problems may exist in rooms where the
occupant(s) is not in the area and cannot be contacted (e.g., an alarm clock
or telephone continuously rings, a radio or record player is left playing too
loud). A situation such as this could create an undesirable environment for neighboring
residents. In a situation such as this, staff members can enter the room to alleviate
the problem in accordance with the Room Entry and Room Search Policy of Kent
State University.
c.) A student who believes this policy to have been violated may appeal directly
to the director of Residence Services. The appeal should be in writ ten form
and should be presented within ten days of the actual occurrence. In the absence
of the director of Residence Services, the vice president and dean for Enrollment
Management and Student Life will receive the appeal.
d.) A student's room may be entered to enforce policy. The following personnel
shall be authorized to enter residence hall student rooms under the conditions
prescribed:
_ Authorized professional members of the Residence Services staff, excluding
clerical personnel.
_ Authorized members of the residence halls maintenance staff.
_ Authorized members of the University Police Department.
_Non personnel contracted to per maintenance or repair services on behalf of
the residence halls agents.
4. Conditions for room search. Rooms will be searched only with reasonable cause.
The occupant or occupants will be informed of the reasons for any room search.
Room searches must be authorized by the director of Residence Services or designee.
There appear to be two basic situations which precipitate room search:
a.) A clear indication that the established code of student conduct or health
and safety regulations are being violated.
b.) Emergency situations occasionally occur which make it necessary for a staff
member to search a room for a particular item, such as a discarded prescription
bottle or a particular telephone number or address.
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Telephones/Telephone Service
Local telephone service is provided to each residence hall room; however, students
should provide their own telephones, preferably touch in order to take advantage
of touch registration processes. The student's extension number for the room is
stamped on the telephone modular plate.
All direct dial long distance is restricted except to 1-800 or 1-950 telephone numbers.
Third party billing and incoming collect calls are also restricted.
Long distance calls must be billed to a telephone calling card or placed through
operator calling collect or any credit card that is accepted for telephone billing
such as Mastercard, Visa, Discover, etc.).
Under no circumstances shall a student tamper with the University telephone,
wall jack, or associated wiring. Any extra telephone equipment such as answering
machines or student provided telephones will be connected to the telephone line
using the standard modular connector. Nothing is to be wired directly to the
telephone jack or surface wiring. Should you have any questions about the proper
procedure, please inquire at the Area Desk.
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Cable Television/FLASHNET
The Department of Residence Services provides every student living in the residence
halls the opportunity to use the FLASH NET Cable Television System. It is each
student's responsibility to comply with all University, city, state, and federal
laws and regulations. Students are responsible for taking care of FLASHNET equipment
that is provided in each individual room. Students will be charged accordingly
for damages that occur to any FLASHNET equipment. The FLASHNET office is located
in Room 214 Korb Hall. You may reach the FLASHNET representative during the hours
of 8:00 A.M. to 5:00 PM., Monday through Friday, or by calling 672-9330 You may contact
the FLASHNET office after hours by leaving a voice mail message.
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Walls
You should keep your walls in as good a condition as possible, nails, adhesive
tape, glue, screws, and tacks should not be used. Also any tape, stickers, or
other adhesives that are placed on the walls must be fully removed prior to checking
out. You will be charged for any nail holes or other marks that were not noted
on your Room Condition Report.
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Windows
Throwing, dropping, hanging, etc., any object(s) from a residence hall window
is prohibited. Entering or exiting a residence hall by way of a window is also
prohibited and may result in disciplinary action.
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Work Orders
If you observe your room or a public area to be in need of some repair due to
normal wear and tear, please be sure to complete a work order at your Area Desk.
Repairs needed as a result of damage will require completion of a damage report
and will be assessed to the responsible person(s). In Twin Towers, the housekeeping
staff may initiate needed bathroom repairs. In such cases, a notice will be left
for students indicating that a member of the maintenance staff will be entering
to perform the needed repair(s).
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Bicycle Information
Any residence hall student bringing a bicycle on campus is urged to register
it at the Area Desk. Bicycles may be kept only in authorized bicycle storage
areas, and in student rooms with the approval of all occupants. Your resident
director, resident assistant, or area security aide can advise you of the authorized
storage area for your hall. Bicycles that are found in other than authorized
storage areas will be removed at the owner's expense. Mopeds or any other gas
powered bicycle may not be brought into the residence halls for any reason. Additional
information regarding this policy will be made available by your hall staff.
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Computer Lab Services and Locations
Residence Services operates four computer labs located in Korb, Twin Towers,
Tri and McSweeney Hall. These labs are for the use of residence hall students
only. Each lab has both Macintosh and IBM compatible computers. Laser printers
for use with computers are located in the Twin and Tri Computer Labs. A scanner
is available at the Tri Lab.
Sign In
All students must sign in and give their ID (with a current room sticker) to
the Lab Consultant on duty in order to use the labs. The type of computer and/or
software that is being used should also be indicated.
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Elevators
Smoking is strictly prohibited in elevators. Vandalism and horseplay (e.g., tampering
with doors and control panels, jumping, rocking, etc.) will not be tolerated.
In the event an elevator should malfunction, use the emergency alarm and await
assistance. Under no circumstance should an individual attempt to exit an elevator
stuck between floors by opening the doors prematurely.
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Interim (Break) Periods
Only residents of halls that are open during the break period(s) and who are
returning to the residence halls for the next academic term or after spring break
will be permitted to remain in residence during an interim period. Room fees
for this period will be in addition to room fees for each semester as indicated
in this contract. Only those students who choose to remain in their room for
all or part of the break will be charged for the interim period.
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Key Policy
Loss of Room Key or Building Entrance Key If you lose your room key or building
entrance key, please report this to your Area Desk. In the case of a lost or
stolen room key, a Missing Key Report will be completed which will allow maintenance
personnel to enter your room and rekey your lock. You are responsible for the
cost of rekeying/replacing lost or stolen keys. Temporary keys not returned within
the thirty time limit are subject to rekeying and the appropriate charges will
result. Duplicate copies of room/hall keys are not permitted and will result
in disciplinary action. Please refer to the controlled access policy for additional
information.
Temporary Key Policy
If you accidentally lock yourself out of your room, you may obtain a temporary
(thirty minutes) key free from your Area Desk. You and your roommate(s), if any,
are the only persons who can check out a key for your room. The following procedure
applies:
1. If no picture identification is available when you approach the area desk
for a temporary key, they will ask you a series of questions to ensure that you
are an occupant of the room for which the key is being requested.
2. The key sign out log will be completed. Your signature on the sign out log
says that you agree to the following terms: That you understand the responsibilities
involved in signing out a temporary key. Should the key not be returned in the
allotted time (thirty minutes), you will be subject to the rekeying policy and
the resulting charges.
3. Upon returning the temporary key, you will be asked to sign the key in.
4. Residence hall keys are not to be transferred or given to any other individual.
5. You may be issued a written residence hall warning if you abuse the use of
a temporary key.
NOTE: The duplication of University keys is prohibited.
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Mail
Students will be assigned mailboxes at check in to the residence halls. All mailboxes
are shared, i.e., students will have a mailbox partner. Parcels and registered
mail can be picked up at the Area Desk and require the student to show proper
identification. During the break between fall and spring semesters and the summer
months, only first class mail will be forwarded. It is the student's responsibility
to contact newspaper and magazine publishers with address changes.
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Opposite Gender Restrooms
The use of designated restrooms by members of the opposite gender for which the
facility is intended is prohibited. Students are expected to ensure restrooms
are properly utilized and maintained.
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Roofs
Only authorized University personnel may have access to or be on the roof of
any residence hall building and adjoining facilities.
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Sales and Solicitation
Door sales and solicitation in residence halls and academic and administrative
buildings are expressly prohibited. Individuals may not sell or solicit solely
for personal gain on campus.
Solicitation is defined as any effort to ask for donations or contributions of
money, goods, or services.
Sales are defined as the efforts to offer a product or service in return for
money, goods, or other services with intention for profit or service.
Solicitation and sales strictly among the membership of a particular recognized
student organization by members of that group do not come under this policy,
but are governed by other University regulations. Refer to the University's Digest
of Rules and Regulations or the Office of Campus Life.
This policy does not preclude an individual resident from talking with a salesperson
about a product for sale.
Guidelines for Sales and Solicitation in Designated Residence Hall Areas
1. Sales/solicitation within any residence hall community areas or public lounges
require application to and approval by the area coordinator or assistant director,
at least ten days in advance unless the area coordinator or assistant director
deems otherwise. An organization or individual may not sell or solicit on more
than seven days in any month. Length of time on any given day will be determined
by the area coordinator or assistant director.
2. Any food sales must comply with the University's guide lines for distribution
of food.
3. Special note to hall governments and hall staff wishing to sell or solicit
within their own residence halls: Any area within or designated as a particular
residence hall's space must be assigned and approved by the resident director.
This arrangement is only available to hall staff or hall governments with resident
director approval. Sales or solicitation to group membership only (i.e., sales
or solicitations within a hall to its members only) do not require a permit from
the Office of Student Life. No door sales or solicitations will be permitted.
Any outside group or individual selling or distributing within the residence
hall must be approved at the area coordinator level and must be escorted at all
times.
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Smoking in the Residence Halls
Smoking is prohibited in all common areas of the residence halls. Common areas
include elevators, stairwells, restrooms, living corridors, study lounges and
any area specifically designated as smoke free. Smoking is permitted in student
rooms with the door closed and the approval of all roommates EXCEPT where the
residence hall or floor has been designated as smoke free. Smoke free halls include
Fletcher, Apple, and Humphrey. Halls with smoke free floors include Lake, Manchester,
Korb, Beall, McDowell, Heer, Harbourt, Koonce, Leebrick, and Wright.
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Disciplinary Action
It is the responsibility of the residence hall staff to respond to and confront
inappropriate behavior occurring in the residence halls. Residents also have
the responsibility of reporting to the staff any violations of University and/or
residence hall policies.
There are several disciplinary actions which may be administered by the residence
hall staff when violations occur:
1. Residence Hall Warning ("Blue Slip"). This constitutes a written notice to the
student that his or her behavior is inappropriate to the community living situation.
2. Behavioral Contract. This is a written agreement designed to resolve problems
and/or correct inappropriate behavior.
3. Student Incident Report ("White Slip"). This report may be issued when a more
serious violation of policy occurs, or when a student repeatedly violates University
and/or residence hall policies. Students receiving this disciplinary action
will be referred to the Office of Judicial Affairs.
NOTE: Students are also subject to criminal arrest and prosecution for criminal
law violations in addition to discipline by the University for such violations.
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1/3/96 rev. 1/3/96 raz