Chair
The chair shall have the power to establish and maintain operation procedures of the organization, in accordance with this constitution, and to call meetings, and answer for all actions of the other officers. The chair shall be able to vote in all decisions affecting the organization. Additionally, the chair shall:
- Assume responsibility for preparing SASP meeting agendas,
- Facilitate meetings and events,
- Facilitate the development of annual goals for the organization and ensure, along with the treasurer, that fiscal priorities reflect those objectives,
- Uphold the provisions of this constitution,
- Serve as the general spokesperson for SASP as necessary,
- Register SASP with the Office of Campus Life as a recognized student organization,
- Review the GSS Charter and By-Laws and ensure compliance to retain funding eligibility,
- Facilitate the planning and implementation of all elections and voting procedures,
- Ensure the integrity of all SASP elections and voting procedures in accordance with this constitution,
- Assume primary responsibility, in conjunction with other executive committee officers, for maintaining and updating the SASP webpage on the school psychology program website
Vice Chair
The vice chair shall assist the chair with all administrative duties and assume those duties in the absence of the chair. Additionally, the vice chair shall:
- Advocate for the membership as its representative by serving as the student liaison at school psychology faculty/program meetings as his/her schedule allows,
- Plan and coordinate the SASP Speaker Series, in conjunction with faculty input,
- Assess the satisfaction and success of SASP Speaker Series events,
- Act as incoming chair-elect, and assume the position of chair for the following year.
Secretary
The secretary shall keep accurate and detailed records of all business and affairs, including membership attendance at SASP meetings and events. Additionally, the secretary shall:
- Prepare, distribute, and revise meeting minutes,
- Send/transmit any official SASP flyers, handouts, meeting reminders and publications (usually via the SASP listserv or website) to the general membership.
- Monitor the SASP e-mail account (SASP@kent.edu) and forward correspondences to the appropriate officer(s),
- Assist the chair in facilitating, implementing, and tabulating election and/or voting results,
- Regularly check the SASP mailbox (in 405 White Hall) and distribute mail to the appropriate officer(s),
- Reserve an appropriate venue for monthly SASP meetings, and
- Assist the chair with the maintenance of the SASP website.
Treasurer
The treasurer shall receive and distribute SASP funds upon the authorization of the chair, in accordance with the financial rules and regulations of the University and the laws of the State of Ohio, and make financial reports at all SASP meetings. Additionally, the treasurer shall:
- Develop and maintain an annual budget that reflects the annual goals and fiscal priorities of the organization,
- Maintain accurate and detailed financial records of all SASP revenue and expenditures,
- Review monthly financial statements from the financial institution with which SASP does business to ensure the accuracy of those reports,
- Balance the financial records each month to ensure the SASP account remains in good standing,
- Assume responsibility for making timely payments and reimbursements for all SASP business, including check-writing responsibility, in conjunction with the chair,
- Transfer ownership of the SASP checking account, in conjunction with the chair, to the office holder and chair’s names (once elected), and
- Assist with fundraising efforts.
GSS Representative - SASP
The Graduate Student Senate representative for SASP (student organization) shall attend monthly GSS meetings and register his/her attendance at the GSS meeting in accordance with GSS policy. Additionally, the GSS representative-SASP shall:
- Advocate for the needs of SASP to the GSS,
- Report to SASP any information that is pertinent regarding GSS bylaws, SASP duties to the University, etc.
- Review the GSS Charter and By-Laws
- Inform and notify members about GSS sponsored activities,
- Process GSS funding requests, as prescribed by the GSS Charter and By-Laws, for the SASP speaker series, in conjunction with the vice chair, and
- Process GSS funding requests, as prescribed by the GSS Charter and By-Laws, for SASP social events, in conjunction with the social & mentorship coordinator.
GSS Representative - SPSY
The Graduate Student Senate representative for the school psychology program (SPSY) (academic unit) shall attend monthly GSS meetings and register his/her attendance at the GSS meeting in accordance with GSS policy. Additionally, the GSS representative-SPSY shall:
- Advocate for the needs of SPSY students to the GSS,
- Report to SASP/SPSY students any information that is pertinent regarding GSS bylaws, SASP duties to the University, etc.,
- Review the GSS Charter and By-Laws
- Inform and notify students/members about GSS sponsored activities,
- Inform and notify students/members of GSS travel reimbursement procedures and deadlines for professional conference attendance, as prescribed by the GSS Charter and By-Laws,
- Be available to SPSY students to answer questions and assist students with processing the necessary paperwork for obtaining GSS funding for professional travel, and
- Process GSS funding requests, as prescribed by the GSS Charter and By-Laws, for capital improvements for the SPSY program (if applicable).
Local, State & National Liaison
The local, state, & national liaison shall represent SASP and the Kent State University school psychology student body to various professional associations and organizations relevant to the professional development of SASP members. Additionally, the local, state, & national liaison shall disseminate pertinent information from the following organizations to SASP members:
- Kent/Akron Association of School Psychologists (KAASP),
- Cleveland Association of School Psychologists (CASP),
- Ohio School Psychologists Association (OSPA),
- Student Affiliates in School Psychology (national chapter),
- National Association of School Psychologists (NASP),
- American Psychological Association, Division 16 (APA-Div. 16).
While membership and attendance at meetings for each of the above-mentioned organizations is not a requirement of this office, it is strongly encouraged as scheduling will allow. The student holding this office is expected to join each association’s mailing list/listserv in order to stay abreast of current events for each professional organization.
Social & Mentorship Chair
The social & mentorship coordinator shall assume primary responsibility for organizing SASP social events, as well as coordinating the student mentorship matching process. These duties may be completed by committee(s) at the officer’s discretion. Additionally, the social & mentorship coordinator shall:
- Recruit potential mentors for incoming students,
- Facilitate the matching of new students to mentors at the new student’s request,
- Assess student satisfaction with mentorship services,
- Notify SASP members of mentorship services and how to access those services,
- Notify SASP members of upcoming social events,
- Coordinate the planning of SASP social events, including food, activities, etc.,
- Work with the GSS representative-SASP to secure funding for SASP social events, as deemed appropriate,
- Maintain SASP social event traditions (e.g., a monthly “Night Out,” the fall picnic, a holiday party, and an end-of-the-year party).
First-Year Cohort Representative
The first-year cohort representative shall serve as the primary liaison between SASP, the Executive Committee, and the first-year cohort. Since first-year students are not enrolled in the school psychology program at the time SASP elections are held each April, this officer will be elected early in the fall semester, prior to October 1st, by students in the first-year cohort to ensure adequate representation in SASP. Additionally, the first-year cohort representative shall:
- Solicit feedback from and encourage involvement of other first-year cohort members in SASP meetings and events,
- Be visible and available to students in the first-year cohort for questions and concerns, and
- Assume primary responsibility, in conjunction with the treasurer, for coordinating SASP fundraising events.
Intern Representative
The intern representative shall serve as the primary liaison between SASP, the Executive Committee, and student interns. Additionally, the intern representative shall:
- Solicit feedback from and encourage involvement of other student interns in SASP meetings and events
- Be visible and available to students completing internship for questions and concerns
Doctoral Representative
The doctoral representative shall serve as the primary liaison between SASP, the Executive Committee, and the doctoral students. Additionally, the doctoral representative shall:
- Solicit feedback from and encourage involvement of other doctoral students in SASP meetings and events,
- Be visible and available to students in the doctoral program for questions and concerns.
